Privacy & Cookie Policy

Julia X Vision  
Sambeek
+316 10207628
info@juliaverstraaten.com
Chamber of Commerce Number: 88436772

1. Introduction

I, Julia Verstraaten, am the owner of Julia X Vision, a sole proprietorship registered with the Chamber of Commerce under number 88436772. If you have any questions about this statement or your personal data, you can contact me via info@juliaverstraaten.com or by phone/WhatsApp at +31610207628. For more information about data protection, please visit www.autoriteitpersoongegevens.nl.

2. Responsibility for Personal Data

Julia X Vision is responsible for the processing of your personal data as outlined in this privacy and cookie statement. Your privacy is very important to me, and I handle the information I collect about you with care. I never make your data available to third parties for commercial purposes without your consent. This statement explains which personal data Julia X Vision processes, for what purpose, how Julia X Vision handles this data, and how long it is retained. You are advised to read this privacy and cookie statement carefully.

3. Personal Data I Process

I process personal data as defined in Article 4 of the General Data Protection Regulation (GDPR). Personal data includes all information that can provide details about identified or identifiable natural persons. I process the following personal data from you:

• First and last name
• Address details
• Email address
• Telephone number
• Payment information
• Company details (including Chamber of Commerce number and/or VAT number)
• Data about your activities on my website (e.g., IP address and browser details)
• Personal data resulting from communication with Julia X Vision
• Necessary data for the execution of agreed services

4. How I Collect Personal Data

I collect your personal data when it is provided by you, for example, by filling out the contact form on my website, through correspondence, or by phone or social media.

5. Purposes of Processing

I process your personal data for the following purposes:

• To address or write to you correctly by your name
• To send you my offer
• To call or email you if necessary to perform my services as a VA and/or photographer/videographer
• To deliver my services to you
• To process your payment
• To inform you about changes to services
• To comply with legal obligations, such as data needed for my administration, invoicing, accounting, and tax returns
• To improve my website and services

6. Legal Bases for Processing

I process your personal data based on:

• Your consent
• The execution of a contract
• Compliance with a legal obligation
• My legitimate interests

7. Retention Periods

Your personal data will not be retained longer than necessary for the purposes for which it was collected. Personal data is retained until the legal retention period (maximum 1 year after the end of our agreement), unless otherwise necessary (Article 5 GDPR). For invoices and financial administration, a retention period of 7 years applies, for the purpose of the legal administrative obligation to the Tax Authorities. After this period, the data will be deleted or anonymized. Cookies are retained for the duration of your browser session.

8. Sharing Personal Data with Third Parties

I do not sell your data to third parties. Your personal data is only shared with third parties if necessary for the execution of our services, to comply with accounting and other administrative obligations, or to meet legal requirements. This includes suppliers, cloud services, and payment processors. I work with Google, Microsoft, and Apple cloud services, among others. For these services, I have data processing agreements in place to ensure the security and confidentiality of your personal data. I remain responsible for these processes.

9. Securing Your Personal Data

I take the protection of your personal data seriously. I have taken appropriate technical and organizational measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification of your personal data, considering the associated costs and the nature of the personal data. I use security software and a VPN service for this purpose. If you believe that your personal data is not properly secured or if there are indications of misuse, please contact me.

10. Your Rights

You have the following rights concerning your personal data:

• The right to be informed (Article 15 GDPR)
• The right of access (Article 15 GDPR)
• The right to rectification (Article 16 GDPR)
• The right to erasure (Article 17 GDPR)
• The right to restrict processing (Article 18 GDPR)
• The right to data portability (Article 20(1)(a) GDPR)
• The right to object (Article 21 GDPR)
• Rights regarding automated decision-making and profiling (Article 18 GDPR)

To exercise your rights, you can send your request to info@juliaverstraaten.com. I will evaluate your request as soon as possible and within 30 days at the latest. If I cannot comply with your request, I will always let you know why your request has been denied. I reserve the right to verify your identity by requesting a valid ID, driver's license, or passport when you submit such a request. In this copy, please black out your passport photo, MRZ (machine-readable zone, the strip with numbers at the bottom of your passport), passport number, and Citizen Service Number (BSN) to protect your privacy.

You also have the right to file a complaint with the Dutch Data Protection Authority if you believe that I am not processing your personal data correctly. This can be done via the following link:

https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons.

11. Cookies and Similar Techniques

My website uses cookies and similar techniques. Cookies are small text files placed on your computer or mobile device. They help the website function properly and enhance your user experience.

Types of cookies I use:

• Functional cookies: For the basic functionalities of the website.
• Analytical cookies: To analyze and improve the use of the website (e.g., Google Analytics).
• Tracking cookies: For marketing purposes (if applicable).

When you first visit my website, a pop-up will appear where you can give your consent to the placement of cookies. Once you accept all cookies, you give permission to use all cookies. You can opt-out of cookies by setting your internet browser so that it no longer stores cookies. You can also delete all previously stored information via your browser settings. This must be done per browser and per device. When cookies are deleted, functions on the website may not work as well.

12. Social Media Buttons

The Julia X Vision website includes social media buttons to promote web pages on social networks such as Instagram, Pinterest, and YouTube. These buttons work through pieces of code provided by the respective parties. I recommend reading the privacy statements of the relevant parties carefully to know what they do with your personal data that they process. I have no control over this.

13. Liability

This privacy and cookie statement only pertains to personal data that I process for the purposes discussed in this statement. I accept no liability or responsibility for the operation and/or content of websites or services of third parties.

14. Changes to This Privacy Statement

This privacy and cookie statement was last modified on August 8, 2024. I reserve the right to change this privacy statement. I recommend that you regularly review this statement for the most current information. If there are changes that affect the processing of your personal data, I will inform you by email. Please note that the publication of a new version invalidates the validity of all previous versions.

15. Contact

If you have any questions about this privacy statement or your personal data, you can contact me via:

• Email: info@juliaverstraaten.com
• Phone/WhatsApp: +31610207628